School Officer - Administration Assistant to the Principal

Position: School Officer - Administration Assistant to the Principal
Commencing Date: Monday, 11 August 2025
Tenure:  Full Time, Permanent
Salary Range: $75,979 to $79,673 per annum pending experience
Closing Date:  Monday, 21 July 2025

Ryan Catholic College, Kirwan was established in 1979 and has as its foundational story the well-known "Journey to Emmaus" from the Gospel of Luke. The theme of "journey" is one that is embraced by the college and is a fine metaphor for portraying the growth that all people experience in developing their spirituality, intellect, physical and social capabilities and wisdom.
The college has an enviable reputation for providing an education which results in graduates who are well rounded young people. Academic excellence is sought and achieved, yet there is a broad education provided so that all who seek our values find a suitable pathway to attaining their goals.

About the role

Ryan Catholic College, Kirwan, is seeking an experienced and dedicated School Officer - Administration Assistant to the Principal. The role is full time, permanent and will commence on 11 August 2025.

The School Officer - Administration Assistant to the Principal is a pivotal role within the College’s Leadership and Administration Team. As the first point of contact for the Principal, this position is responsible for delivering high-level administrative support in often unique and complex situations to the Principal and broader Leadership Team, contributing significantly to the efficiency, organisation, and professionalism of College operations.

This role requires a proactive, highly organised individual with exceptional attention to detail, strong interpersonal skills, and the ability to manage multiple priorities within a fast-paced environment. Operating with a high degree of confidentiality, discretion, and autonomy, the Administration Assistant ensures that the Principal is supported with seamless, efficient, and professional executive assistance across all areas of College leadership.

Key Accountabilities

• Provide high-level administrative support to the Principal and delegates.
• Maintain a high degree of discretion and confidentiality in the performance of all duties.
• Manage and ensure accuracy for complex calendars, diaries, run sheets, agendas, communication, presentation and correspondence for the Principal and College.
• Manage incoming correspondence, including phone calls, emails, briefs, letters and appointment requests for the Principal.
• Coordinate all aspects of travel for the Principal, and when required, other leaders within the College.
• Manage and acquit Principal credit card and expense reimbursements.
• Arrange catering for meetings, planning days, staff functions and conferences for the Principal and Leadership.
• Coordinate files, meeting papers, and other support documentation for upcoming meetings and events for the Principal.
• Coordinate College Board meetings and maintain and update policies, registers and Board documentation, including sub committees.
• In collaboration with the Marketing Team, maintain and ensure accuracy of College information published on the College Website and Intranet, including, but not limited to, calendars, handbooks, policies & notices.
• In collaboration with the Principal and Business Manager, manage and update internal College staffing allocation records.
• Under the direction of the Principal, organise recruitment processes, including but not limited to booking interviews and meeting room availability, conducting background and reference checks, and liaising with TCEO HR to ensure compliance and adherence to allocated timeframes.
• Support Leadership with onboarding compliance documentation and inductions.
• Coordinate annual compliance training for staff, including event booking, catering, training materials, registers and follow up with staff to ensure completion of records.
• In collaboration with the College administration staff and Leadership, provide support for the College’s timetabling and scheduling of classes and teachers.
• Contribute to a high-performing team, demonstrating proactive and innovative problem-solving skills, modelling collaborative values and behaviours and the ability to work effectively under limited supervision.
• Build and maintain productive working relationships with internal and external stakeholders, managing competing stakeholder needs to achieve desired results in a timely and professional manner.
• Provide support as required to other team members within the Leadership and Administration team.
• Any other duties as reasonably requested to support the functionality of the College

Mandatory Criteria

• Minimum 3 years of administration assistant experience with senior management or executive leadership.
• Current Working with Children Suitability Card or eligibility to obtain the same *
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.

* The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by the Queensland Government.

Desirable Criteria

• Diploma in Business Administration or equivalent.
• Previous experience in the education field is advantageous.

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the position, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

For more information, please refer to the Position Description.

What we offer

• Competitive Salary Range
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary 
• Modern facilities, equipment and resources
• Access to additional Employer Superannuation Contributions
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Well-being programs and initiatives

Our Organisation

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the south, and north to Ingham and Halifax, south-west to Winton, and west to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island. Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

How to apply

• Upload a current resume
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Complete the application form including your two nominated professional referees (name, position title and email address)

Applications during the shortlisting phase will be kept confidential. 

Applications close 3pm Monday, 21 July 2025 unless filled prior.

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